Student Policies

Student Attendance Policy

  • Punctuality and consistent attendance for in-class education and portal activities for online learners are compulsory for all students at Capstone Edge College. At Capstone Edge College, students learn in a collaborative and participative setting, that fosters teamwork and enthusiasm in the learning progression.
  • Daily attendance by students is logged by instructors. Students, who are away from class for more than three consecutive days, are mandated to submit a valid reason with appropriate documentation to the Program Manager. A tenable explanation for an absence must describe circumstances necessitating the student’s absence (e.g. medical, family emergency, etc…). Inability to provide a valid justification/documentation may result in immigration reporting and disciplinary measures.
  • In explanatory emergency circumstances that require a student to be absent in class, such student must contact the office as soon as possible. In such situations, it is the student’s responsibility to review course materials taught in their absence and be responsible to learning any missed course materials due to their absence.
  • In the case of international students, absence for 30 days, assumes withdrawal and would be reported to Citizens and Immigration Canada for determination of status.

For the purpose of Alberta student funding, Capstone Edge College considers a funded student as having withdrawn, under any of the following circumstances:

  1. As per section 6 (c) of the Alberta Institution Designation Agreement, when a student has missed five consecutive class days without contacting the institution, before or during the absence, to provide a reasonable excuse. In this case, the effective date of the student’s withdrawal is the first of the five days that the student was absent.
  2. When a student with a reasonable excuse is absent for more than 30 consecutive days, the effective date of the withdrawal is the first day during this period that the student was absent.

When a funded student withdraws from a program, he/she can return to the program on a later date, but would not be eligible for government funding.

Academic Dishonesty Policy

These actions are deemed academic dishonesty by Capstone Edge College, and are not accepted under any circumstances:

  1. Cheating in examinations/tests and other assessments: This will result in mark deductions, warnings, and other instructor directed sanctions. Such sanctions must be reported to the Program Manager for reprimand. If a student is reprimanded three times, he/she may be subject to further disciplinary actions, such as academic probation or expulsion.
  2. Plagiarism, unapproved collaboration, use of aids that have not been expressly permitted by instructors, theft or solicitation of another student’s assignments, paperwork, tests, or personal belongings, will be treated as cheating, and may be reported to appropriate law enforcement authorities, if such action violates any Canadian law on plagiarism and copyright. If in doubt, the student should consult the appropriate government documents on copyrights or ask for clarifications from his/her instructors.
  3. Alteration of records, bribery, falsification of information, and intentionally attempting to assist another student to commit any such acts, will result in stern disciplinary actions, such as suspension, expulsion, and possible reporting to appropriate law enforcement agencies.

Academic Standing and Probation Policy

  • A student is in good academic standing if he/she is not having three or more failed (outstanding) courses. A student who is not in good academic standing could be placed on probation, and could face possible expulsion from the College.
  • Students who fail exams or practicum are given up to 3 chances to pass these exams.
  • Failure to pass any given exam or practicum after three attempts, would result in the student being placed on academic probation for one course period. During this period, the student is expected to pay 25% of the entire program fees, and retake the course(s) that were failed.
  • A student is allowed to be on academic probation only for a period not exceeding one academic year, after which the student is required to withdraw from the program. Such a student may pursue any other program in the College, if found to be qualified, and pays the appropriate fees.

Policy on Privacy

Capstone Edge College is bound by federal laws to protect the privacy of the students. The college respects the right to privacy of its students and is committed to safeguarding the personal information of each student and graduate. Capstone Edge College will not disclose a student’s personal information without a prior written consent of the student.

At Capstone Edge College we protect the personal information collected from students, graduates, staff and other business partners. This includes the training of employees and the establishment of control systems for responsible use of personal information that is accessible to college employees while performing work-related duties. The college directs its employees to exercise caution when disclosing personal information to others. Access to personal information is limited to the following:

An individual accessing his or her own personal information. An employee of the College with authorized access based on a legitimate academic or business need.

Any organization or person authorized by the individual to receive the information.

Authorized legal agent, government body, or representative under the circumstance where the college complies with the release of personal information.

Individuals or entity as permitted by law where deemed to be necessary for reasonable conduct of college business.

Student Conduct and Expulsion

Capstone Edge College has a zero tolerance to academic dishonesty, plagiarism, the non-payment of tuition fees, harassment, abuse and /or discrimination of any form. Such conducts could result in far reaching disciplinary measures.

  • Students are required to be respectful to their peers/instructors/ and other staff of the College. Students who harass or discriminate against other students or staff are subjected to internal investigation, which could result to suspension, expulsion, and possible reporting to appropriate law enforcement agencies, where the need arises.
  • Students who knowingly misrepresent their personal information on college application forms are also subject to immediate expulsion.
  • Use of college property or computers in a manner prohibited (e.g. pornography), may result in expulsion, and could be reported to appropriate law enforcement agencies.
  • A student who willfully damages college property will be required to replace/repair such property, and may further be subjected to other disciplinary measures as may be determined by the college management.
  • The Willful damage of college property will result in being required to make restitution to the College.

Harassment or Discrimination Policy

Harassment and discrimination is a serious offense, there is a zero tolerance policy at Capstone Edge College Students are required to be respectful to their peers, instructors, and office staff. Students participating in harassment or discriminatory activities are subject to suspension under pending investigation. Expulsion will be automatic for any student who will be deemed, after the result of the investigation, to have engaged in harassment or discriminatory activities.

Admissions Documentation Policy

Students who knowingly misrepresent their personal information on their application forms are subject to immediate expulsion.

Student Complaint Procedure

Complaints

At Capstone Edge College, we are committed to the fair treatment of all students and employees, and emphasize an open and collaborative approach to dealing with student and staff concerns. Management will endeavor to resolve complaints informally where possible; while keeping in mind that formal resolution processes may be required in certain circumstances. The following principles guide the handling of complaints at Capstone Edge College:

  • All complaints (verbal or written) must have identifiable complainants. Anonymous complaints will not be considered.
  • Lodging a complaint will have no adverse consequences on any student or staff in their program of study or job responsibilities.
  • Student complaint policies and procedures apply to individuals or groups.
  • Complaints must be initiated within 30 days of the event/s that led to the complaint. Procedure
  • The student should first approach the instructor or other authorized personnel, such as program manager to discuss the issue of concern. If the concern(s) cannot be resolved verbally, the student/staff will be required to submit the complaint in writing to the Program Manager, Capstone Edge College.
  • Within 10 days, a meeting will be arranged between the student and the Program Manager and other individuals involved. The Program Manager may decide to escalate the issue to the Vice President (Academics) if need be. The student may be accompanied by an advocate of their choice at all stages of the complaint process and this person may take oral submissions on behalf of the student.
  • The student will have an opportunity to make an oral presentation of the complaint at this meeting or delegate another person to make the oral presentation on his/her behalf. The proceedings and outcome of this meeting will be documented.
  • Upon review of the complaint and any other relevant information, the Program Manager, in consultation with the Vice President (Academic) President will make a decision. The decision will be communicated to the student in writing within 14 business days following the meeting and will contain the reasons for the decision.
  • Capstone Edge College will maintain a record of all students at their campus for a period of three years from the date of the decision. This record will include a copy of the written student complaint, any submissions filed and the written decision.
  • All Complaints should be addressed to:

Appeal Process

  • Decisions on probation, suspension, and expulsion are made by the Program Manager, in consultation with the Vice President (Academic).
  • Any student who is suspended, put under probation, or expelled from the College, has the right to appeal the decision in writing (submitted to the Program Office front desk) within 2 weeks of receiving the notification of probation, suspension or expulsion.
  • The appeal shall be considered by an Appeals Committee, consisting of the President (Chair), the Registrar, the Vice President Academic. The student may be invited to testify at the Committee. The decision of the Appeals Committee will be final.
  • Should the student not be satisfied with the decision rendered by Capstone Edge College, the student may refer the complaint to the Director,
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